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Cafe System
A complete operating system for Keyif café: a fast point of sale, a barista screen, and an admin dashboard that brings the menu, inventory, expenses, and reports into one place. Nothing is sold without a shift opened under a named person, every shift closes with its own sales, expenses, and net, and inventory is drawn down by what is actually sold — so you know what is running low before it runs out.
What's inside the system
- A point of sale built for speed: categories as tabs on top, items in one tap, and the order confirmed and printed from the same screen.
- No selling without a shift: the register stays locked until someone opens a shift under their name.
- Orders are takeaway or dine-in, paid by cash, InstaPay, mobile wallet, or card.
- Search any past order and log an expense right from the register, without leaving for the dashboard.
- A dedicated barista screen, with a preparation ticket printed automatically for every order.
- Full menu management: Arabic and English names, price, sort order, icon, and single/double sizes for the same item.
- Control each item: shown on the register, shown on the website, or both.
- Add-ons with their own prices (an extra espresso shot, for example), each linked to the inventory it consumes.
- Inventory tracked by kilo, gram, and piece, grouped into categories and linked to menu items.
- An alert threshold for every ingredient: the system flags what is running low and what is out, and shows the top three consumed this month.
- An inventory movement log: every quantity added or used is recorded.
- Expenses split by type — operating supplies, staff advances, bills, rent, maintenance — with today's and this month's totals in view, and a drill-down into any type.
- Daily and monthly reports: orders, sales, expenses, and net after expenses — tap any day to see its details.
- Sales tracking: pick a period (today, last 7 days, this month…) and see how many of each item sold, what it brought in, and its share of revenue.
- Items that did not sell in the period surface on their own, so you see what is taking space on the menu for nothing.
- Shift review: each shift on its own — who opened it, when, how long, its sales, expenses, net, average order, and cancelled orders.
- Drawer closing: opening cash plus cash sales minus drawer expenses, so you know exactly what the drawer should hold.
- A dine-in service charge applied to dine-in orders only, as a fixed amount or the calculation method you choose.
- Printing from the browser or a Bluetooth thermal printer, 58mm paper, with automatic receipt printing.
- Users with permissions, and the system is fully Arabic and English.
What you gain
- Every pound has an owner: selling is locked without a shift opened under a name, so any drawer gap is traced to a specific shift.
- Closing the drawer becomes arithmetic, not guesswork: the system tells you what the drawer should hold, so you count and compare in a minute.
- You see net, not just sales: expenses are subtracted daily and monthly, so you know whether the café is actually profitable.
- Coffee never runs out mid-shift: the alert reaches you first, so you reorder on time instead of dropping an item or buying at a premium.
- Waste and theft show up: inventory is drawn down by actual sales, so if an ingredient depletes faster than sales explain, you know something is off.
- The menu is tuned by numbers: you see which items carry the café and which nobody orders, so you cut, add, and price on data.
- Expenses stop getting lost on paper: each one is logged by type, so you know where your money goes and what can be trimmed.
- A faster register and a shorter line: orders in a few taps, the receipt prints itself, and the prep ticket reaches the barista without shouting.
- The dine-in service charge is applied correctly every time, only to seated customers, without the cashier having to remember it.
- Change a price or add an item on screen and it applies at the register instantly — no developer needed.
