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Clinic System
A complete management system for physiotherapy clinics, covering the full clinic cycle: appointment scheduling, patient records, cases and assessments, invoicing and packages, expenses and doctor payroll, plus seven exportable reports. Three staff roles are separated at the database level to protect financial and clinical data, while operational rules run on their own — from package session deductions and invoice status to automated WhatsApp messages.
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What's inside the system
- Nine screens covering the full clinic cycle: dashboard, front desk, schedule, patient records, billing, finance, reports, exercise library, and settings.
- Three roles — admin, secretary, and doctor — separated at the database level rather than in the interface, so a doctor never sees a single financial figure.
- Complete patient file: medical history, multiple cases per patient, assessments and treatment plans, appointments, invoices, and imaging or lab files.
- A schedule that genuinely blocks double booking, respects each doctor's working hours and leave, and flags home visits.
- Invoices per session or package, paid by cash, InstaPay, or card, with partial payments, discounts, refunds, and a printable receipt.
- Seven reports over any date range: revenue, expenses and P&L, sessions per doctor, attendance, new patients, package sales, and outstanding balances — printable and exportable to Excel.
- Rules that run on their own: package sessions deducted on check-in, invoice status updated after every payment, automatic no-show marking, and a strike system for late cancellations.
- Three automated WhatsApp messages: booking confirmation, a reminder eight hours before the appointment, and a last-session alert for package renewal.
- Doctor payroll and bonuses calculated automatically from completed sessions.
- An audit trail for every discount, refund, price change, or permission change — stamped with the staff member and time.
- Patient files kept in locked cloud storage, opened through a temporary link valid for ten minutes, with no permanent deletion of data.
- The clinic's bilingual website is part of the system and reads from the same database.
What you gain
- See today's and this month's revenue and net profit from one screen, without asking anyone or waiting for a month-end report.
- Your money is protected: doctors cannot reach any financial figure, and every discount, refund, or price change is logged with its author and timestamp.
- No lost sessions — packages are deducted on check-in, no-shows are recorded automatically, and late cancellations trigger a strike.
- Fewer no-shows: the automatic WhatsApp reminder eight hours ahead cuts empty slots.
- Packages get renewed: an automatic last-session message opens the renewal conversation at the right moment.
- Faster collection: the outstanding balances screen shows who owes what and for how long, so invoices are not forgotten.
- Payroll and bonuses calculate themselves — no disputes and no time lost on month-end arithmetic.
- Decisions backed by numbers: referral sources, per-doctor performance, and attendance rates laid out in detail.
- Full independence from a developer: pricing, session types, policies, team, and website content are all edited from settings.
- No scheduling conflicts or double bookings, and the front desk runs from a single screen.
- Your data is secure: patient files are locked down, and deletion never wipes anything permanently.
